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Making Your Files 508 Compliant

1 Day, 9:00-4:00

Course Overview

This instructor-led, hands-on course teaches the essential skills necessary to work with Microsoft Word, PowerPoint, Excel, and Adobe PDF files to make them 508 compliant. In order to successfully complete this course, you should be familiar with Microsoft Office applications and Adobe Acrobat.

Course Objectives

  • Understand requirements for making documents accessible
  • Make Word, PowerPoint, Excel and PDF files 508 compliant
  • Embed structural tags, add alternative text descriptions of graphic elements, and set document properties for compliancy
  • Overview of Web Content Accessibility Guidelines (WCAG)

Course Outline

What is Section 508 and Why is it Important?

  • Understanding Section 508 of the Rehabilitation Act
  • Why is Section 508 Important?
  • Identifying Accessibility Features in Windows
  • Observing 508 Compliance Requirements

Making Microsoft Office Files Compliant

  • Producing Accessible Documents
  • Creating Microsoft Word 508 Compliant Documents
  • Generating a Structured Document
  • Formatting and Styling
  • Providing Descriptive Alternative Text for Images
  • Creating 508 Compliance Tables in Word
  • Using Accessibility Checker
  • Checklist for Making an Accessible Word Documents
  • Creating Microsoft Excel 508 Compliant Workbooks
  • Specifying Column Header Information in Excel Tables
  • Excel Requirements Checklist
  • Document Layout and Formatting Guidelines
  • Document Images Guidelines
  • Document Tables Guidelines
  • Additional Requirements Guidelines
  • Creating Microsoft PowerPoint 508 Compliant Presentations
  • Designing PowerPoint Presentations
  • Checking PowerPoint Content Order

Using Adobe Acrobat to Make PDFs Compliant

  • Introducing PDFs and Accessibility
  • Understanding Characteristics of an Accessible PDF Document
  • Using Adobe Acrobat and Adobe Reader Accessibility Features

Using Adobe Acrobat to Make PDFs Compliant (Continued)

  • Types of PDF Files
  • Tagging PDFs to Make Accessible
  • Converting from .docx (or .doc) to .pdf
  • Step-by-Step
  • Set Conversion Settings in Microsoft Word
  • Checking PDFs for Compliance
  • Employing Quick Check
  • Accessing Full Check
  • Checking the Reading Order
  • Reviewing and Rearranging the Reading Order
  • Ensuring Figures are Tagged Correctly with Alternative Text
  • Reviewing Tables to Ensure They are Interpreted Correctly
  • Additional Validation Techniques
  • Redacting Information from a PDF
  • Removing Hidden Information
  • Sanitizing Documents

Overview of Web Content Accessibility Guidelines (WCAG)

  • What is WCAG 2.0?
  • Who is WCAG For?
  • What is in WCAG 2.0?
  • Understanding the Four Principles of Accessibility
  • Understanding Conformance
  • How to Meet WCAG 2.0
  • Techniques for WCAG 2.0
  • Understanding WCAG 2.0
  • Side-by-Side WCAG vs. 508


Cost and Delivery Format Options

We offer the above listed class on our public schedule and as a private group class in the following delivery formats:

Public Class: Live Virtual or at Softek
Per student $325
Private Group Class: Live Virtual
1-4 students $950
5-8 students $1400
9-12 students* $1600
*$100 per additional student
Private Group Class: At Your Location or Softek
1-4 students $1100
5-8 students $1550
9-12 students* $1750
*$100 per additional student

Private Group Training

Private group classes are cost effective when you have a group of students who need the same course. Volume discounts of 5% to 20% are available when five or more training days are scheduled. For classes conducted at your location, you are responsible for the classroom setup which should include:

  • A computer for each student (with the appropriate software installed), and
  • An instructor workstation connected to a visual display (e.g., projector, smartboard, etc.).


Softek can easily customize a training course that covers the specific topics you require and integrate examples relevant to your work environment. Course customization is billed at $125 per hour and covers time needed to meet, discuss, prepare, and incorporate any specific examples into the training program. Once we have a better idea of what you have in mind, we will be glad to provide a specific price quote for the customization. There is a 2-hour minimum fee for customization.

Why Choose Softek?

  • Live, virtual or in-person training
  • Instructors with 10+ years of experience
  • Detailed training guide
  • Certificate of completion
  • Money-back guarantee