Managing Your Mail in Microsoft Outlook

3 Hours

Course Overview

Learn how to efficiently find, organize, share, and manage email messages in Microsoft Outlook. This course will cover how to automatically move messages into specific folders and tracking when messages have been read.

Course Objectives

Sort and find messages based on specific criteria
Create personal folders to organize messages
Use Mail tools such as signatures, email notification, and out of office assistant
Create and use rules to automate tasks
Archive automatically or manually to move or delete messages
Use delegates to give others access to your information
Recall messages and manage delivery and read receipts

Course Outline

Using Advanced Mail Features

Sorting Messages
Finding Messages
Using Instant Search
Using Advanced Find
Working in Conversation View
Removing Redundant Messages
Creating and Using Personal Folders to Organize Items
Creating Folders
Moving Messages to Folders
Deleting Folders
Using Signatures
Creating Signatures
Editing Signatures
Recalling or Replacing Messages
Managing Delivery and Read Receipts
Requesting Delivery and Read Receipts
Deleting Receipt Notifications
Using the Automatic Replies
Modifying Email Notification Options

Using Rules

Creating Rules
Activating and Deactivating Rules

Archiving Data

Viewing the Global AutoArchive Settings
Customizing AutoArchive Settings for Specific Folders
Manually Archiving Information
Opening Archive Files
Closing Archive Files

Sharing Information

Sharing Specific Folders
Opening Another User’s Folder
Granting Delegate Permissions

Cost and Delivery Format Options

We offer the above listed class as a private group class in the following delivery formats. Any two 3-hour Microsoft classes must be scheduled on the same day to receive pricing (9:00 am to 12:00 pm and 1:00 pm to 4:00 pm).

Private Group Class: Live Virtual
1-4 students	$850
5-8 students	$1000
9-12 students*	$1100
*$35 per additional student

Private Group Class: At Your Location
1-4 students	$1100
5-8 students	$1250
9-12 students*	$1350
*$35 per additional student

Private Group Training

Private group classes are cost effective when you have a group of students who need the same course. Volume discounts of 5% to 20% are available when five or more training days are scheduled. For classes conducted at your location, you are responsible for the classroom setup which should include:

A computer for each student (with the appropriate software installed), and
An instructor workstation connected to a visual display (e.g., projector, smartboard, etc.).

Customization

Softek can easily customize a training course that covers the specific topics you require and integrate examples relevant to your work environment. Course customization is billed at $150 per hour and covers time needed to meet, discuss, prepare, and incorporate any specific examples into the training program. Once we have a better idea of what you have in mind, we will be glad to provide a specific price quote for the customization.